The Comptroller's Office manages the Town's finances and human
resources. Their
tasks include preparing payroll, paying vendors for goods and services purchased by the
various departments, investing funds, securing financing for capital projects, reporting
on the Town's financial condition, working with external auditors, preparing the annual
budget, and personnel policies and benefits administration.
A. The
Town of Bethlehem’s fiscal year end is December 31st.The budget is the official spending plan for all town departments, and it
identifies the sources of funding to support the operating plan.The Town Supervisor and the Town Board receive public input on town
services and spending requests throughout the year.These requests may be considered during the budget preparation process.
Town Departments begin to prepare spending requests and revenue estimates in late
spring and during the summer, in order to submit them to the Budget Officer for
compilation into the comprehensive budget document.The budget preparation timeline is established by statute, as
follows:
The Budget Officer must present the tentative budget to the Town Clerk no later than
September 30th, and to the Town Board on or before October 5th.The Town’s Budget Officer is the Town Comptroller.The budget is presented at the regularly scheduled, second board meeting
in September.
A copy of the budget overview and summary information is available on the Town’s
website after its presentation.A
copy of the budget document is kept on file, for public review, at the Town
Clerk’s office, and at the reference desk at the Bethlehem Public Library.
The Town Board hosts budget workshops, in which they have the opportunity to meet
with the departments and seek further information on the budget requests as
presented.The workshops are open
meetings, and the public is encouraged to attend.The meetings are held during October, and the schedule is
announced during the presentation of the budget.
A public hearing is held on or before the Thursday immediately following the
general election, which has historically been conducted at the second board
meeting in October.
After consideration of public comment, and after the Town Board’s review process, a
formal vote is taken to consider adoption of the budget, which must occur before
November 20th. The Town
Board generally votes on the budget at the first board meeting in November.
Upon approval of the budget, the tax rates are established, and the
budget becomes the spending plan for the upcoming calendar year.
Purchasing Division
Richard Webster
Deputy Comptroller
Town Hall, Room 205
(518) 439-4955, Ext. 1124
E-mail:
The Purchasing Division's mission is to procure the best possible products and services, at the
lowest price and best value in compliance with all applicable laws, policies and procedures of the
Town and the State of New York. The Purchasing Division administers all bids, quotes, and requests
for proposals, leases and State Contracts.
Frequently Asked Questions
Q. How do I offer my products or services to the Town of Bethlehem?
A. The Town participates in the Capital Region Purchasing System and
encourages any vendor who would like to offer products and services to the Town
to register with that service. Click here to go to our
Bid / RFP / RFQ Opportunities page for more info.
Q. What is the process for vendor payment from the Town?
A. A purchase order is required as documentation that the purchase has been initiated and
approved in accordance with the Town’s purchasing policy. Payment to the vendor will be
processed when the following occurs:
The Town must receive the goods or service being purchased, to the satisfaction of the receiving department.
The Town must receive the original invoice. The PO number should be referenced on the invoice.
If required by the IRS, a valid “ Form W-9 : Request for Taxpayer ID Number and Certification “ must be filed with the
Comptroller’s Office.
For copies of forms, please use the Forms link at the top of this page
Mary Tremblay-Glassman Human Resources/Payroll Manager
Town Hall, Room 205
445 Delaware Avenue
Delmar, NY 12054
(518) 439-4955 x1127
E-mail:
The Human Resources function of the Town of Bethlehem is a division of the
Comptroller’s Office. Its primary function is to serve the needs
of employees of the town, through the administration of payroll and all employee
benefits. The Town is subject to the
New York
State Civil Service requirements, as administered by
Albany County Civil
Service. Information on employee benefits can be obtained in the policy
handbook, including health insurance, retirement plans, workers' compensation, long-term
disability, life insurance, deferred compensation, and the flexible benefits
program (pre-tax savings for un-reimbursed medical and dependent day care).
Human Resources also assists with the hiring of new employees, including
recruitment through advertising the vacancy, or canvassing a Civil Service List of
Eligible Candidates, and conducting interviews. Vacancies,
if any, are listed on this web page. Employment
inquiries may be directed to Mary Tremblay-Glassman.
Job Postings
SCADA Specialist
The Town of Bethlehem, New York is seeking a SCADA
Automation specialist.Candidate
should have knowledge of the principles and practices of Information Systems
and/ or Industrial Automation. Knowledge of support custom Citect Supervisory
Control And Data Acquisition (SCADA) servers is preferred but not required.
Requirements are an Associates degree in Information
Systems or related field and one year experience.
Benefits include paid vacation, holidays, sick time, full
medical and dental insurance, and New York State Retirement Program.
Please send your cover letter and resume to Mary Tremblay-Glassman,
Human Resource Manager, 445 Delaware Ave, Delmar, NY12054.
The Town of Bethlehem is within the Albany County Department of Civil Service
jurisdiction. For information on examination postings, please call the Albany County Department of
Civil Service at (518) 447-7770 or visit their web site at http://www.albanycounty.com/Departments/CivilService/
*Available in Adobe Acrobat format. You can click the
logo below to download the program.
Town of Bethlehem: 445 Delaware Avenue, Delmar, NY 12054 Ph: 518.439.4955
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